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Employment verification letter — fill in and print

Enter the employee's name, job title, start date and whether they are full- or part-time to get an employment verification letter signed for the company. Pay is printed only when the employee has agreed to share it.

Rules of

The same tool on Korea's rules

The letter prints in English. Type names, department, position and address in English.

Employment

Company (issuer)

Company name

Signed by (name)

Address

Phone

Title of the person signing

EmployeeNameDate of birth

DepartmentPosition

Start date

Leave out what the employee did not ask for: an empty date of birth, department, position, phone or address is not printed. The blank form shows every box.

Employment type

Pay, optionalFor example “$62,000 a year” or “$25 an hour”, printed as typed.

Pay on the letter

Purpose

Date of issueCertificate no., optional

Preview

Employment Verification Letter

To Whom It May Concern:

This letter confirms that ________________________ is employed by ________________________. This letter is provided at ________________________'s request, for a financial institution.

Sincerely,

________________________________

The A4 sheet as it will print. Line breaks can differ slightly from the printout.

CheckEnter the company name.
CheckEnter the name of the person signing.
CheckEnter the employee's name.
CheckEnter the start date.

A print window opens. Choose “Save as PDF” as the printer to keep a file. Sign above the signer's name after printing.

Blank form, to fill in by hand

Employment verification letters in the United States

No federal law sets a form for an employment verification letter; the company writes its own, usually on its letterhead. This page prints the employee's name, position, dates or that they are still employed, full- or part-time, the purpose, and the person signing.

Pay is printed only when the employee has agreed to share it. Form I-9 is a different document: the employer's check of a new hire's right to work, not a letter for the employee.

A form to fill in, not legal or tax advice. The company is responsible for what the certificate states; the office it is for may ask for its own form.

Quick questions

What should an employment verification letter include?

The employee's name, job title, start date and end date (or that they are still employed), whether they are full- or part-time, the purpose, and the person signing for the company, usually on letterhead.

Does an employment verification letter have to show salary?

No. Pay is printed only when the employee has agreed to share it.

Is an employment verification letter the same as Form I-9?

No. Form I-9 is the employer's check of a new hire's right to work, not a letter for the employee.